21 Creative welcome kit ideas for new employees

1. Branded stationery

Elevate the mundane pens, pencils, notepads, and other desk essentials with your company’s logo or in your brand colors. These items are not just practical; they serve as constant reminders of the collective identity and values your brand represents.

2. Apparel and accessories

Why not wear company pride on your sleeve? Creating company hoodies, t-shirts, or tote bags with your logo and/or slogan gives your new hires an easy way to feel a sense of belonging.

3. Tech essentials

In today's digital age, ensuring your employees' technology is both functional and fashionable - is key. Branded laptop covers or phone cases not only protect these valuable tools but also visually tie the team together, regardless of where your employees work.

4. Custom stickers

Offer a collection of branded stickers for employees to personalize their workspaces, tech, or even personal items. These small gestures encourage a sense of ownership and creativity among team members.

5. Branded welcome card

You don’t have to invest a lot, a simple welcome card by the team can go a long way and brighten up your new hires' first day.

6. Personal drinkware

Presenting employees with branded office mugs or bottles is not only a welcome gesture but also a nod to reducing single-use plastic and paper waste. Such items become staples of daily routines, both at the office and in remote work settings.

7. Green workspace

Including a live plant as part of the welcome kit can transform the new workspace. Plants not only add a splash of green and boost office aesthetics, but they also purify the air, enhance well-being, and can increase productivity by bringing a bit of nature into the workspace.

8. Eco-friendly office supplies

Opt for stationery and office supplies made from recycled materials or sustainable sources. Notebooks made of recycled paper, pens produced from biodegradable materials, or even bamboo-based flash drives are practical yet environmentally conscious items that every new hire can appreciate.

9. Sustainable commuting options

Encourage eco-friendly commuting by offering bike-share memberships or public transportation credits as part of the welcome package. This not only supports the environment but promotes a healthier lifestyle and introduces new team members to local commuting options.

10. Favorite snack or drink

Have you found out what your new hire likes to eat or drink? Including their favorite snack or drink in their welcome kit is a thoughtful touch that starts their experience with the company on a positive note. You could also consider preparing their favorite lunch for their first day in the office.

11. A voucher based on their interests

Tailoring a gift voucher to match the new hire's interests, whether it's for a local coffee shop, bookstore, or outdoor activity, shows that you paid attention to and valued their individual preferences.

12. A gift based on their role

Think about what would be useful for your new hire in their specific role. One thoughtful idea is to provide them with a (e-)book that relates directly to their responsibilities and objectives within the company.

13. Customized notebook or coffee mug

Provide each new employee with a high-quality notebook featuring their name or initials embossed on the cover. It's practical for note-taking during meetings and adds a personal touch. Or consider gifting a coffee mug with the company logo and the new employee's name printed on it. You could even include a selection of coffee or tea packets to go along with it.

14. Digital onboarding platform

Send your new employee an invitation to a digital onboarding platform, where they can learn about our company's culture and products, get practical info about the office and what's expected in their first few weeks, and meet their new colleagues. Remember to ask them questions about their interests and preferences so you can personalize their welcome kit (see previous category).

15. A (video) message from the team or your CEO

Send a warm welcome message from the manager or CEO through email or your onboarding platform. Or, you can send an e-card with a friendly note from the team.

16. E-book

Provide a copy of an e-book about the company's history or culture. This can be an engaging way for the employee to immerse themselves in the company's culture from the comfort of their own home.

17. (Online) fitness memberships

Support your remote employees' well-being by offering memberships to gyms or subscriptions to online/offline fitness classes. This encourages a healthy work-life balance and underscores the company's commitment to employee wellness.

18. Digital welcome kit components

Incorporate digital elements into your welcome kit to reduce printing and shipping costs. For example, instead of printing out training materials, provide access to online resources or digital handbooks.

19. Introduce them in your company channel

Give them a warm introduction in your company's Slack (or other channels). Use a fun gif that fits their personality or interests.

20. Reuse and repurpose

Take advantage of items you already have on hand or can repurpose from existing inventory. For example, repurpose branded merchandise from previous events or repackage unused office supplies.

21. It's the thought that counts

Remember that the thought and effort behind the welcome kit matter more than the monetary value. Focus on creating a warm and welcoming experience for new employees through personalized touches and thoughtful gestures.