Digitizing the onboarding process with the use of integrations

Appical Team
Lukas Bodenstein
October 27, 2020
min read
Table of Contents
In an effort towards making organisations future-proof, Human Resources can use the emergence of a new generation of digital natives. The upcoming wave of young, tech-savvy workers expects an integrated and digital experience centered around teams, empowerment, and productivity - and HR is expected to deliver it.

While job postings, interviews or payrolling are commonly digitized, employee onboarding processes still involve a high amount of physical paperwork, recurring questions and standardization leading to a load of manual labor for HR departments. This blog will help you move away from the tedious paperwork by showing you how to easily digitize your onboarding process with the help of a few (simple) integrations.

Single Sign-On (SSO)

To simplify and integrate the onboarding program for new hires, incorporating a single sign-on process allows users to access multiple applications with one login credentials set. Thus, making it easier for HR or your hiring managers to navigate between HR core systems, Applicant Tracking Systems and your onboarding platform. While this not only improves the security of your data and the cloud, integrating a SSO also significantly enhances the onboarding experience of your new hires. Helping you increase the overall efficiency of your onboarding by further streamlining your onboarding process.

Applicant Tracking Systems (ATS)

Applicant Tracking Systems act as an electronic gatekeeper for employers by separating a resume’s content into categories and then scanning it for specific keywords to determine if the job applicant should be passed along to the recruiter.

Applicant Tracking Systems help find, develop and retain the right candidates while increasing the efficiency, decision-making and collaboration with hiring managers while making sure no talent gets lost along the way. 

With a good functioning ATS, you show candidates that you are keeping up with the latest technology and empower employees to get things done with minimum oversight. Integrating an ATS with your onboarding process also offers your new hires a seamless, branded impression of what it's like to work at your company, something that 99% of Fortune 500 companies would not pass on


For many of the digitally-savvy Gen Z workers nowadays, it is expected to complete tedious paperwork tasks online or using an app. Particularly in remote onboarding situations where the new hire cannot be at the same physical location, having the option to send, sign, and oversee contract agreements proves to be more efficient, faster, and cheaper. 


By integrating a System for Cross-domain Identity Management (short SCIM) with your cloud-based onboarding process, managing your new employees’ user identities becomes a more effortless and faster procedure. Simply control the user management in your onboarding platform and create, update, and delete users and all their values according to your wishes and needs. 

Significantly reduce HR's workload by digitising your onboarding processes!

While this was just a small glimpse at the extensive basket of integrations available, it is important to remember that the first impression of what it’s like to work at your company is formed during the recruiting & onboarding process. Offering your new hires a smooth and digitized introduction by making use of the unique features of integrations does not only help you satisfy the contemporary expectations of your new, digitally-savvy workforce. It furthermore significantly reduces the high manual diligence required of Human Resources in onboarding new employees.

The sky is the limit. Every task that is successfully digitized and accomplished during the Pre- and Onboarding process is valuable time saved for your new hire to enjoy a productive start to employment - and another valuable step forward for HR in its quest to lead the digital transformation. 

Discover how our digital onboarding platform integrates with core HR systems at our integrations page

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